How to Write a Professional RFQ That Gets You the Best Quotations ✽

If you've ever submitted a request for quotation (RFQ) and got irrelevant, delayed, or disappointing responses — you're not alone.

The truth is, how you write your RFQ can make or break your sourcing experience.

At Entasher.com, we’ve reviewed thousands of RFQs across Egypt, Saudi Arabia, and the Gulf. We’ve seen what gets fast, high-quality results — and what gets ignored.

This guide breaks down exactly how to write a professional RFQ that attracts the right service providers, saves you time, and improves your hiring decisions.

🚫 What a Poor RFQ Looks Like

Let’s start with a few red flags that often lead to poor results:

Vague description (e.g., “Need marketing support”)

No budget range

No timeline

Missing project goals or deliverables

No clear point of contact

The result? Agencies don’t take it seriously — or worse, you get flooded with mismatched offers.

✅ What a Great RFQ Looks Like

A strong RFQ should be:

Clear — What’s the project? Who’s it for?

Targeted — What kind of agency or provider are you looking for?

Bounded — What’s the timeline and expected budget?

Structured — What information do you want to receive back?

Let’s break this down into a real template.

✍️ How to Structure Your RFQ (Step-by-Step)

1️⃣ Project Title

> Example: “Social Media Campaign for Saudi Product Launch – FMCG Brand”

Be specific. Mention industry and service.

2️⃣ Background / About Your Company

> Briefly introduce who you are, your product/service, and your market.

> “We are a KSA-based FMCG company launching a new health snack. We operate across Riyadh and Jeddah with strong in-store presence and are now investing in digital awareness.”

3️⃣ Scope of Work / What You Need

Clearly outline your needs:

> “We require a digital agency to manage our product launch campaign on Meta & TikTok, including strategy, media buying, creatives, and performance reporting.”

List deliverables if possible:

Content plan (monthly)

Video production (up to 3 videos)

Paid media management

Monthly reporting and optimization

4️⃣ Target Audience & Channels

Let providers understand your goals.

> “Targeting women 18–35 in Saudi Arabia interested in wellness and snacks. Preferred platforms: Instagram, TikTok, Meta Ads.”

5️⃣ Timeline

> “Launch starts Oct 15, 2025. Campaign runs for 3 months. Final agency must be selected by Sept 20.”

Urgency helps speed things up.

6️⃣ Budget Range

> “We’re expecting proposals within SAR 25,000 – 40,000 per month depending on scope and reach.”

Even rough budgets help filter out unfit providers.

7️⃣ Proposal Requirements

Let providers know what to submit:

Portfolio of relevant work

Approach to campaign

Estimated budget breakdown

Delivery timelines

Team profile (if possible)

8️⃣ Submission Info

> Name: [Your name]

Email: [example@email.com]

Role: Marketing Director

Company: Al-Faris Foods, Riyadh

(✔ On Entasher, all of this is handled securely for you.)

💡 Real Tips From Our Platform

These are the highest performing RFQs on Entasher.com:

Used industry keywords (e.g., “branding for retail,” “Odoo implementation,” “TikTok media buying”)

Provided structured info upfront

Set clear timelines for proposals

Were tagged with the right category & country for auto-matching

🔗 Want Help Writing Yours?

On Entasher.com, we’ve made it easy:

✅ Simple form

✅ Smart auto-matching

✅ Verified providers only

✅ Response within 48 hours

🎯 Submit your professional RFQ here

📦 Bonus: RFQ Templates for Common Services

📢 [Marketing & Advertising RFQ Template]

🎪 [Event Management RFQ Template]

🧑‍💻 [Software Development RFQ Template]

🎨 [Branding & Design RFQ Template]

(Available soon on the Entasher blog)

🧠 Final Thought

A professional RFQ is not about writing more — it’s about writing clearly, with purpose.

The clearer your brief, the better your results.

Entasher.com helps you take that clarity and turn it into results — faster, verified, and at scale.